Great Birthday Party Planning Tips – Part One

Great Birthday Party Planning Tips – Part One
Often enough, I get asked about party issues. Especially when I meet with my clients and see that my head is floating with ideas and tips. So I thought I would compile a little list of my tips for you in two parts to make is easier and less stressful for you. Some tips are simple and some require extra time to accomplish.  This is a two part article.  Look for part two next week!

  1. Set a Budget.. yes the mighty old budget. It is hard to stick to one but you really need to know in order to keep your finances together, and have enough money for everything you need and want. You don’t want to end up with too many party supplies and not enough food.
  2. Set “TLC” Time, Location and Calendar-date! Once you have set a date I suggest you send a “Save the Date” invite.  It doesn’t have to be anything fancy or expensive. You can send a postcard size letter or send an email to let your guest know that you’re throwing a party. This way it insures that guests from out of town or the family member that has the annual trip is aware of the date.  Its also a great idea to know how many guests to anticipate and give that guest number for the catering, candy bar, goodies, etc.
  3. Decorations.. yes decorations! Once you have picked your theme this should be next thing on your list. With lots of time in your schedule before the party you can “window” shop for the best deals. To match your theme doesn’t mean you have to spend a lot of money on them. You don’t have to necessarily go to a party supply store; I suggest visiting a discount department store for some décor items. Especially if this is a grown up party and you don’t want to be stuck with too many paper signs or streamers. Also, always have balloons! What’s a party without balloons? They help set the tone for the celebration. Balloons are also a great way to stay on budget, because they come in varies shapes, sizes and colors to accompany any theme. A professional balloon decorator can manipulate, arrange and coordinate balloon art to add “pop” to your party.
  4. Don’t spend too much on “character themed” paper plates, napkins, cups etc. For my daughters 1st birthday party I made this rookie mistake and bought 100 of each and yes I cringe when they were thrown away in the garbage! Because of that I suggest buying a minimum amount for the children’s table and buying color coordinating cups, plates and napkins for the adults. You will find your party still looks pretty even though your cups don’t have spongebob on them!
  5. Catering Issues?.. Like my mom always says “its better to have food left over than to not  have enough!” So with that being said, after taking a head count of guests, always allocate food for an additional 15-20 people just in case that unsuspecting neighbor –happens to drop by. If you have left-over’s look at the bright side you can eat it the next day (that’s always a plus).

Hope these tips will help you.  Make it “fun” to plan your upcoming party or event. There are still so many tips and suggestions I have for the upcoming articles, but for now “Have fun and enjoy”.

Wendy Salazar is mompreneur and CEO of Stars Above Balloons and an expert on all things party related. 

Image: luigi diamanti /


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